Hedorf’s Fond: Privacy policy
Hedorf’s Foundation (the Foundation) and Hedorf A/S (the Company) emphasizes the principles of lawfulness, fairness and transparency in its processing of personal data. It is an independent goal that it should be safe to navigate the respective foundation’s websites, just as it should be safe to apply for funding from the foundation.
Registration of applicants’ personal data
The processing of personal data is in each case limited to what is necessary to fulfill the purpose in question. Furthermore, applicants to the fund must provide the requested and necessary personal data themselves. This ensures full transparency in relation to what personal data the fund has access to and processes. If the application is granted in full or in part, the applicant must also provide the social security number and the registration and account number of the bank to which the donation is to be paid. In addition, the donation may be conditional on documenting admission to the educational institution in question, travel and accommodation expenses, other relevant budget costs and the subsequent submission of a report on the study visit.
Cookies
This website does not use cookies.
Purpose of the personal data
The purpose of the personal data is linked to the Foundation’s articles of association and the processing of the specific application, where, in addition to contact information (name, address, telephone number and email address), it is necessary to know the purpose of the application. The purpose of processing the social security number must be seen in the context of the Foundation’s reporting obligation in relation to SKAT and the processing of the applicant’s registration and account number as a consequence of the fact that the donation can only be paid through a bank.
Submitting an application
Applications can only be made on the foundation’s website. This procedure ensures a systematic and transparent processing of personal data. To the extent that the Fund receives applications by email or letter, the applicant will be informed that the application can only be made as described above. At the same time, the applicant will be notified that the email/letter in question – and thus all personal data – has been deleted, see the section on deletion of personal data.
Storage of personal data
The Foundation ensures that the information is protected against unauthorized or illegal processing. To the extent that personal data is stored physically, the material will be located in a locked cabinet in a locked office to which only the data controller has access. If storage is electronic, passwords are used, see the section on data security.
The storage of sensitive personal data takes place in accordance with applicable legal regulations. The Danish Bookkeeping Act requires a retention period of 5 years, which also includes employment contracts, severance contracts, applications, etc. In special situations, there may be a legitimate interest in a retention period of up to 10 years. In this case, the applicant will be informed separately and must agree to such longer storage on a case-by-case basis.
Disclosure of personal data
Personal data will only be disclosed to the tax authorities, the relevant bank, Bluegarden and the foundation’s auditing company. A data processing agreement has been entered into with, among others, a bank and an auditing company, so that all data is processed in accordance with legislation. Applications for travel grants are processed by the foundation’s board of directors on the basis of anonymized information about the applicant.
Deletion of personal data
After the expiration of the 5-year retention period, all personal data will be deleted. If the application is rejected, the application – and thus all personal data – will be deleted immediately after the rejection decision, and the applicant will be informed of the rejection and the deletion. To the extent that the foundation receives applications by email or letter, the applicant will be informed that applications can only be made via the foundation’s website. At the same time, the applicant is notified that the email/letter in question – and thus all personal data – has been deleted. Regardless of the fact that in special situations there may be a legitimate interest in a longer retention period than the Accounting Act’s 5 years, all personal data will be deleted after 10 years. If you have any questions about the foundation’s data policy, please call 22 56 84 12.
Complaints
If you are dissatisfied with the way your personal data is processed, you can complain to the Danish Data Protection Agency, which will subsequently investigate the matter and make a decision.
Hedorfs Fond
Preben Kaas’ Vænge 5R
2000 Frederiksberg
Tel. 22 56 84 12
fonden@hedorf.dk
Contact person: Director Klaus Topholm